Internal or External Room Requests - Sarah Smart, firstname.lastname@example.org or by calling (567) 661-7207.
Academic Scheduling Requests - Megan Johnson, email@example.com
All non-academic internal event/room requests should be sent to firstname.lastname@example.org. You will receive a response within 24-48 hours of your request. Any request needed within 3 business days of the event should be marked urgent. If possible, please submit event request at least 14 business days prior to an event. Staff meetings or other "regular" 1 to 2 hour meetings that do not require additional services such as audio visual, catering, security or maintenance, should be submitted at least 3 days prior to the requested date if possible. Adhering to the time frames will give all departments involved time to prepare in order to guarantee a successful event.
External events include anything not related to Owens students, faculty or staff. These events will incur a cost for room usage and services. There are discounts for non-profit organizations, employees and Alumni on room rentals. For more information, please contact Sarah Smart.
Academic scheduling includes anything that is associated with delivery of instruction for a course and must go through your respective Department Chair.
Other Locations & Contacts:
Findlay Campus - Julie Easterday @ (567) 429-3585
CFPA/Theater - Jeremy Meier @ (567) 661-7277
Center for Emergency Preparedness (CEP) - Janet Kramer @ (567) 661-7600
Check with our dining service provider, AVI Foodsystems, first to see if they can provide catering. If they indicate that they cannot, you may use an approved outside catering company. If you are using an outside caterer, a waiver will need to be signed and turned in with the required paperwork. Please read the outside catering policies and procedures HERE.
For further questions regarding Food Service regulations or requirements please contact our Director of Business Operations, David Wahr, at (567) 661-7401
No. We discourage the use of any room that has not been reserved by either academic scheduling or events. This will prevent any issues that may occur if another group shows up to use the room that has followed the proper procedures. If a room is needed last minute please contact events at (567) 661-7207 and we will try to accommodate your needs as best we can.
Signs are no longer available for college events. You are welcome to create, pay for, place and store signs for your event. Please remember to remove signs after your event has concluded.
A room will be assigned based on the information provided in your email request. After which, you will receive a confirmation email from events. If additional services are needed other than usage of the room with normal set up, you will also receive an employee room reservation form to complete and return.
Yes, all areas of the college require confirmation for use. Please contact email@example.com to reserve lobbies, atriums, courtyards or hallways of any building.
Open computer labs CANNOT be reserved for event usage. Open labs are to remain open to students at all times.
Regular classroom computer labs CAN be reserved for meetings and events if needed.
To reserve or rent a regular classroom computer lab please email firstname.lastname@example.org.
Yes, rooms can be used for personal events such as birthdays, receptions, baby showers, etc. but these events are considered external and rental fees and other direct costs will be assessed. Please contact our Events team by email at email@example.com or by calling (567) 661-7207.
CFPA Conference Room - Lesa Humphrey (567) 661-7383
Founders Hall Conference Room(s) - Carol Cervenec (567) 661-7251
BOA Conference Room(s) - Roberta Montrie (567) 661-2705
HR Conference Room - Amy Holmes (567) 661-7305
Fireside Conference Room - Sarah Smart, firstname.lastname@example.org (567) 661 -7207
Library Conference Room - Jennifer Blum (567) 661-7016
President's Conference Room - Kristine Holland (567) 661-7172
Heritage Hall Conference Room - Kelly Wegener (567) 661-7271
Engineering Conference Room - Anna Sotelo (567) 661-7451
Health Tech Conference Room - Beth Cress (567) 661-7290
External groups that would like to rent a conference room on the Toledo campus can email email@example.com
Student Clubs & Organizations will need to submit an event request through OrgExpress for approval. After the event has been approved by Student Affairs the request will be forwarded on to the appropriate department for room assignment(s). After a room has been assigned the contact person listed on the request form will receive a confirmation email from firstname.lastname@example.org.
If you are not familiar with OrgExpress or have any questions regarding this process please contact Jennifer Togrul or Student Affairs @ 567-661-7720.
Some basic questions you may want to know prior to requesting a room or during the initial stages of planning your event:
How many people do you plan to have attending?
What type of set up is needed?
What types of audio visual capabilities are needed in the room?
Is the event being catered?
These questions help events to determine what room best suits your needs and how long to reserve the space.
567-661-7207 or email email@example.com
Rooms can be reserved up to a year or more in advance excluding classroom space. Classrooms are reserved on a semester basis depending on class scheduling. Class scheduling will take priority over events. After class scheduling has been completed for the semester and classes are stable, events will be confirmed.
In order to place a catering request you will need to use the following link to learn about the online catering system and register for access:
Questions or concerns please contact AVI Fresh at (567) 661-2208
For audio visual service request please use the following link: