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Federal School Code 005753

Jump to 2013-2014 Verification Policy

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2013-2014 Verification Policy

Students who submit a Free Application for Federal Student Aid (FAFSA) for 2013-2014 may be selected for review in a process called ďverificationĒ. In this process, the Office of Financial Aid compares information provided on the FAFSA with tax forms (if requested) and other information. Federal law indicates that the Office of Financial Aid has the right to ask for this documentation before awarding federal and state aid. All aid including student loans will not be finalized until verification has been completed and any corrections have been processed by the U.S. Department of Education.

The Office of Financial Aid will make any required corrections to the FAFSA based on the documentation provided. The student will receive an updated Student Aid Report (SAR) from the U.S. Department of Education which shows the corrections made. If these corrections change the studentís eligibility for aid, the student will also receive an updated award notice.

Required documentation

The documentation which is required to complete verification will be listed on the Student Requirements page on Ozone. To access this page:

  1. Log onto Ozone at https://ozone.owens.edu
  2. Click on the Financial Aid link.
  3. Click on My Eligibility.
  4. Click on Student Requirements. Select the "Financial Aid Year 2013-2014" if prompted.

The student, his/her spouse, and his/her parents, as applicable, may be asked to provide some or all of the following information.

Identity and use of financial aid

  • Proof of identity.
  • Statement of educational purpose confirming that financial aid will only be used for educational expenses.

Completion of high school or equivalent

  • Proof of high school completion; or, proof of completion of a GED, homeschooling, or an associateís degree or higher.

Household members

  • Documentation of the names, ages, and college enrollment status of the individuals in the household.

SNAP (Food Stamps)

  • If the student, spouse, parents, or a member of the studentís or parentís household received SNAP benefits (Food Stamps) in 2011 or 2012, documentation from the agency that confirms that this benefit was received.

Child support payments

  • If the student, spouse, or parent(s) paid child support in 2012, a statement from that individual which certifies the amount of child support paid, the name of the person to whom child support was paid, and the name of the children for whom child support was paid. Documentation from the child support agency may be required at the discretion of the Office of Financial Aid.

Income information

  • For individuals who were required to file a federal income tax return, information from the IRS confirming federal income tax information for 2012. Students and parents are highly encouraged to use the IRS Data Retrieval Tool which is offered as part of the FAFSA in order to copy IRS information to the FAFSA. Individuals who choose not to, or are unable to, use the IRS Data Retrieval Tool must provide an IRS Tax Return Transcript of their 2012 federal income tax return. Individuals who use the IRS Data Retrieval Tool and then change information that is copied from the IRS must also provide an IRS Tax Return Transcript. Confirmation of eligibility to file under a particular filing status may be required. Copies of all 2012 W-2ís for the student, spouse, and/or parents may also be required.
  • Individuals who filed an amendment to their federal income tax return must provide (1.) a copy of the IRS Tax Return Transcript or a signed copy of the original tax return that was filed with the IRS, and (2.) a signed copy of the IRS Form 1040X which has been filed with the IRS.
  • Individuals who filed a foreign income tax return must provide a signed copy of the foreign tax return and an English translation (if the return is not in English).
  • Individuals who have been granted a filing extension by the IRS must provide (1.) a copy of the IRS Form 4868 ďApplication for Automatic Extension of Time to File U.S. Individual Income Tax ReturnĒ or a copy of the IRS approval of an additional extension, (2.) a copy of all 2012 W-2ís, and (3.) a signed statement certifying any adjusted gross income and the federal income tax paid in 2012 from self-employment. A copy of the IRS Tax Return Transcript showing that the return was filed must be provided by the extension deadline, or the verification deadline, whichever is earlier.
  • Individuals who did not file a 2012 federal tax return because they were not required to do so must provide copies of all 2012 W-2ís, a signed statement certifying that they have not filed and are not required to file, and a listing of the sources and amounts of income earned from work that are not on the W-2ís. Individuals may be required to provide confirmation of non-filing from the IRS.
  • Documentation of a studentís ability to provide more than 50% of the financial support for a dependent.
  • Documentation to clarify income and adjustments to income as reported on the FAFSA.

Asset information

  • Documentation to confirm the value of assets owned or partially-owned by the student, spouse, or parent(s), including cash, savings, checking, investments, businesses, and investment farms.

Other information

  • Additional documentation as requested by the Office of Financial Aid. This includes, but is not limited to documentation to confirm information provided on the FAFSA; information provided on application materials or forms; or information provided verbally or in writing to college faculty or staff.

Students should contact Oserve for assistance with verification requirements if they are unable to provide the required documentation due to one or more of the following situations:

For dependent students:

  • The parents are residing in a country other than the United States and cannot be contacted by normal means of communication.
  • Both of the studentís parents are mentally incapacitated.

For independent students who are married:

  • The spouse is deceased.
  • The spouse is mentally incapacitated.

For student, spouse, or parents:

  • The student, spouse, or parents are victims of IRS identity theft.

Checking the status of verification

Students can check the status of their verification on Ozone.

  1. Log onto Ozone at https://ozone.owens.edu
  2. Click on the Financial Aid link.
  3. Click on My Eligibility.
  4. Click on Student Requirements. Select the "Financial Aid Year 2013-2014" if prompted.

On the Student Requirements page, the requested verification items will be listed. Below is a listing of what each status means:

Received, not yet reviewed: The student's submitted verification materials have not been reviewed. They are generally reviewed within two weeks after being submitted. Allow additional processing time near the beginning of each semester.

Incomplete: Information that is required for the student's verification is missing. Students should review his/her Active Messages on Ozone or contact Oserve.

Completed: The student's verification has been completed.

Deadlines

In order to ensure that the student's verification is complete by the time first disbursements occur, all requested documentation should be submitted to Oserve by the following dates:

Summer 2013
5/3/2013

Fall 2013
8/5/2013

Spring 2014
12/16/2013

Unless specified below, the student must complete verification within 120 days of his/her last date of attendance, or the federal deadline, whichever is earlier. However, if the student does not complete verification during the semester he/she are enrolled, the student's eligibility for certain aid may be affected.

The following programs have earlier verification deadlines.

  • For state grants which require verification, verification must be completed during the semester.
  • For Federal Work Study, verification must be completed prior to the 60th day of the semester in which the student is receiving Federal Work Study funds.
  • For the Owens Community College Grant or the Federal SEOG grant, the student's verification must be completed within 120 days of his/her last date of attendance, or May 2, 2014, whichever is earlier.
  • Federal Direct Loans can only be processed if verification is completed during the semester(s) for which the loan has been accepted.

Students who do not complete verification within the required deadlines will not qualify for federal aid, certain state grants, and certain college grants. Federal and state aid funds will not be disbursed, and refunds, if any, will not be available until verification is completed and corrections (if necessary) have been processed and sent to the college from the U.S. Department of Education.

Students who are selected for verification after financial aid disbursements have been made will receive a written notice containing a deadline to submit documents, which is approximately 30 days after the date of the letter. If documents are not submitted by the deadline, the student will be ineligible for the grant aid which was received. If the grant aid is not repaid, the student will be considered to have an overpayment and will become ineligible for all federal financial aid at any school.

Students whose verification was completed based on a tax extension, but do not submit a final IRS Tax Return Transcript by the deadline, will forfeit their financial aid and owe funds back to the college. If the student received grant aid which is not repaid, the student will be considered to have an overpayment and will become ineligible for all federal financial aid at any school.

Required Referral

The Office of Financial Aid is required by federal regulations to refer students to the U.S. Department of Educationís Office of Inspector General if there is evidence of potential fraud or other criminal misconduct in connection with the studentís application, including but not limited to false claims of independent student status, false claims of citizenship, use of false identities, forgery of signatures, and false statements of income.




2014-2015 Verification Policy

Students who submit a Free Application for Federal Student Aid (FAFSA) for 2014-2015 may be selected for review in a process called "verification". In this process, the Office of Financial Aid compares information provided on the FAFSA with tax forms (if requested) and other information. Federal law indicates that the Office of Financial Aid has the right to ask for this documentation before awarding federal and state aid. All aid including student loans will not be finalized until verification has been completed and any corrections have been processed by the U.S. Department of Education.

The Office of Financial Aid will make any required corrections to the FAFSA based on the documentation provided. The student will receive an updated Student Aid Report (SAR) from the U.S. Department of Education which shows the corrections made. If these corrections change the studentís eligibility for aid, the student will also receive an updated award notice.

Required documentation

The documentation which is required to complete verification will be listed on the Student Requirements page on Ozone. To access this page:

  1. Log onto Ozone at https://ozone.owens.edu
  2. Click on the Financial Aid link.
  3. Click on My Eligibility.
  4. Click on Student Requirements. Select the "Financial Aid Year 2014-2015" if prompted.

The student, his/her spouse, and his/her parents, as applicable, may be asked to provide some or all of the following information.

Identity and use of financial aid

  • Proof of identity.
  • Statement of educational purpose confirming that financial aid will only be used for educational expenses.

Completion of high school or equivalent

  • Proof of high school completion; or, proof of completion of a GED, homeschooling, or an associateís degree or higher.

Household members

  • Documentation of the names, ages, and college enrollment status of the individuals in the household.

SNAP (Food Stamps)

  • If the student, spouse, parents, or a member of the studentís or parentís household received SNAP benefits (Food Stamps) in 2012 or 2013, documentation from the agency that confirms that this benefit was received.

Child support payments

  • If the student, spouse, or parent(s) paid child support in 2013, a statement from that individual which certifies the amount of child support paid, the name of the person to whom child support was paid, and the name of the children for whom child support was paid. Documentation from the child support agency may be required at the discretion of the Office of Financial Aid.

Income information

  • For individuals who were required to file a federal income tax return, information from the IRS confirming federal income tax information for 2013. Students and parents are highly encouraged to use the IRS Data Retrieval Tool which is offered as part of the FAFSA in order to copy IRS information to the FAFSA. Individuals who choose not to, or are unable to, use the IRS Data Retrieval Tool must provide an IRS Tax Return Transcript of their 2013 federal income tax return. Individuals who use the IRS Data Retrieval Tool and then change information that is copied from the IRS must also provide an IRS Tax Return Transcript. Confirmation of eligibility to file under a particular filing status may be required. Copies of all 2013 W-2ís for the student, spouse, and/or parents may also be required.
  • Individuals who filed an amendment to their federal income tax return must provide (1.) a copy of the IRS Tax Return Transcript or a signed copy of the original tax return that was filed with the IRS, and (2.) a signed copy of the IRS Form 1040X which has been filed with the IRS.
  • Individuals who filed a foreign income tax return must provide a signed copy of the foreign tax return and an English translation (if the return is not in English).
  • Individuals who have been granted a filing extension by the IRS must provide (1.) a copy of the IRS Form 4868 ďApplication for Automatic Extension of Time to File U.S. Individual Income Tax ReturnĒ or a copy of the IRS approval of an additional extension, (2.) a copy of all 2013 W-2ís, and (3.) a signed statement certifying any adjusted gross income and the federal income tax paid in 2013 from self-employment. A copy of the IRS Tax Return Transcript showing that the return was filed must be provided by the extension deadline, or the verification deadline, whichever is earlier.
  • Individuals who did not file a 2013 federal tax return because they were not required to do so must provide copies of all 2013 W-2ís, a signed statement certifying that they have not filed and are not required to file, and a listing of the sources and amounts of income earned from work that are not on the W-2ís. Individuals may be required to provide confirmation of non-filing from the IRS.
  • Verification of other untaxed income that must be reported on the FAFSA.
  • Confirmation of a familyís ability to provide sufficient financial support for the number of household family members reported.
  • Documentation of a studentís ability to provide more than 50% of the financial support for a dependent.
  • Documentation to clarify income and adjustments to income as reported on the FAFSA.

Asset information

  • Documentation to confirm the value of assets owned or partially-owned by the student, spouse, or parent(s), including cash, savings, checking, investments, businesses, and investment farms.

Other information

  • Additional documentation as requested by the Office of Financial Aid. This includes, but is not limited to documentation to confirm information provided on the FAFSA; information provided on application materials or forms; or information provided verbally or in writing to college faculty or staff.

Students should contact Oserve for assistance with verification requirements if they are unable to provide the required documentation due to one or more of the following situations:

For dependent students:

  • The parents are residing in a country other than the United States and cannot be contacted by normal means of communication.
  • Both of the studentís parents are mentally incapacitated.

For independent students who are married:

  • The spouse is deceased.
  • The spouse is mentally incapacitated.

For student, spouse, or parents:

  • The student, spouse, or parents are victims of IRS identity theft.

Checking the status of verification

Students can check the status of their verification on Ozone.

  1. Log onto Ozone at https://ozone.owens.edu
  2. Click on the Financial Aid link.
  3. Click on My Eligibility.
  4. Click on Student Requirements. Select the "Financial Aid Year 2014-2015" if prompted.

On the Student Requirements page, the requested verification items will be listed. Below is a listing of what each status means:

Received, not yet reviewed: Your verification materials have not been reviewed. They are generally reviewed within two weeks after being submitted. Allow additional processing time near the beginning of each semester.

Incomplete: Information that is required for your verification is missing. Please review your Active Messages on Ozone or contact Oserve.

Completed: Your verification has been completed.

Deadlines

In order to ensure that the student's verification is complete by the time first disbursements occur, all requested documentation should be submitted to Oserve by the following dates:

Summer 2014
5/5/2014

Fall 2014
8/4/2014

Spring 2015
12/15/2014

Unless specified below, you must complete verification within 120 days of your last date of attendance, or the federal deadline, whichever is earlier. However, if you do not complete verification during the semester you are enrolled, your eligibility for certain aid may be affected.

The following programs have earlier verification deadlines.

  • For state grants which require verification, verification must be completed during the semester.
  • For Federal Work Study, verification must be completed prior to the 60th day of the semester in which the student is receiving Federal Work Study funds.
  • For the Owens Community College Grant or the Federal SEOG grant, your verification must be completed within 120 days of your last date of attendance, or May 3, 2015, whichever is earlier.
  • Federal Direct Loans can only be processed if verification is completed during the semester(s) for which the loan has been accepted.

Students who do not complete verification within the required deadlines will not qualify for federal aid, certain state grants, and certain college grants. Federal and state aid funds will not be disbursed, and refunds, if any, will not be available until verification is completed and corrections (if necessary) have been processed and sent to the college from the U.S. Department of Education.

Students who are selected for verification after financial aid disbursements have been made will receive a written notice containing a deadline to submit documents, which is approximately 30 days after the date of the letter. If documents are not submitted by the deadline, the student will be ineligible for the grant aid which was received. If the grant aid is not repaid, the student will be considered to have an overpayment and will become ineligible for all federal financial aid at any school.

Students whose verification was completed based on a tax extension, but do not submit a final IRS Tax Return Transcript by the deadline, will forfeit their financial aid and owe funds back to the college. If the student received grant aid which is not repaid, the student will be considered to have an overpayment and will become ineligible for all federal financial aid at any school.

Required Referral

The Office of Financial Aid is required by federal regulations to refer students to the U.S. Department of Educationís Office of Inspector General if there is evidence of potential fraud or other criminal misconduct in connection with the studentís application, including but not limited to false claims of independent student status, false claims of citizenship, use of false identities, forgery of signatures, and false statements of income.




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