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Degree Evaluation (WebCAPP) Frequently Asked Questions

The following questions have been provided to help you with troubleshooting issues related to the CAPP (Curriculum, Advising, and Program Planning) Degree Audit System. If, after reviewing these questions and answers, you need additional information, please contact the Enrollment Services Office.

CAPP Availability and General Information

Placement of Courses

Majors, Dual Majors, Concentrations, and Patterns

Grade Point Averages

Resolving Errors or Questions



CAPP Availability and General Information

Who can use the CAPP degree audit?
Currently, CAPP is available for use to all students. However, students in Pre-health programs, that are undecided majors, or following a catalog prior to 2002-03 academic year will not be able to produce a degree audit. Some students may want to produce a "What If" analysis. The "What If" analysis will allow the student to see how their courses fill a program's requirements under a chosen academic catalog year. Students who do not have a major declared may do so by completing the Student Data Directory Change form and submit it to the Records Office.

Why is the system available only to produce degree audits from 2002-03 catalog year to current year?
Because we are a two-year community college, we had to select the starting point 2002-03. Students who were admitted and following a catalog prior to 2002-03 will not be able to produce a degree audit for those catalog years. We will continue to review the need to build the CAPP system for prior academic years during the remainder of this semester.

What are the "general requirements" and the "additional information" screens for?
These are screens that come with the system and show the courses that were used toward your audit and courses that were excluded from your audit. We strongly recommend that you use the "detail requirements" option to view your audit. It will provide you with the best and most comprehensive analysis of your progress toward degree completion.

How can I see the descriptions for all the courses in my program?
To look for course descriptions, go directly to the online catalog and follow the prompts there.

Are there requirements that CAPP doesn't check?
Yes. The CAPP degree audit that you are generating is for advising/registration purposes only. This audit does not check for GPA requirements of 2.00 overall or higher, 2.00 GPA in technical degree courses, dual degree requirements or graduation requirement of 50% of technical courses completed at Owens Community College for associate of applied business and associate of applied science degrees or 20 credit hours for associate of arts and associate of science degrees. Currently, CAPP is not programmed to check the age of coursework; degree requirements must be completed within six years. There are also occasionally requirements of a particular major that are not checked in CAPP. You should use CAPP in conjunction with your college catalog and any information that your major discipline provides to you to ensure that you remain on track for graduation.

Is CAPP considered an official degree audit?
The CAPP degree audit that you are generating is for advising/registration purposes only. There are graduation requirements that are not checked by this degree evaluation process (see question above). Therefore, this degree audit is considered unofficial but is the same evaluation that is generated by the Records Office upon application for graduation to verify that the graduate applicant is fulfilling the course requirements that semester and can be considered a candidate for graduation. The official degree audit is performed for each degree candidate after term grades are submitted and processed. This official evaluation still requires manual intervention in checking that all graduation requirements as listed in the college catalog have been met.


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Placement of Courses

How does CAPP decide where to place courses that I've completed?
CAPP processes your courses chronologically, based on a "best fit" scenario. It will look through each of your courses in the order you've completed them, and then it assigns each course to the first requirement in your degree program that the course will fulfill.

I transferred in a course but also took the same course again at Owens Community College; the degree audit used both courses. Is that okay?
No. Transfer credit is not included in the course repeat policy so CAPP does not realize both courses cannot be used. Only one of the courses can be used to meet your degree program requirements.

What should I do if CAPP placed a course in one section, when I wanted to use it in another?
Again, CAPP processes your courses chronologically, based on a "best fit" scenario. Please see an Enrollment Services Representative to discuss the best use for this course. When you apply for graduation or certification, we will review all CAPP degree audits and make necessary adjustments based on the courses you have completed or are currently registered for.

How will courses that I've substituted or waived appear on CAPP?
This information will be programmed after your substitution or waiver is approved by your academic chair and/or dean. The course that you substituted will automatically be used to fulfill the requirement specified, and you will see that course listed next to the requirement with SUB to the right of the audit. A waived courses (work waiver, high school waiver, educational waivers) are posted directly to your transcript and will automatically be used to fulfill the requirement.

I thought I had a course substituted but the course is not meeting the requirement and my audit does not show SUB.
In this instance you will need to see your program chair. Students must have an approved course substitution form on file which requires the signature of your program chair and dean.

I repeated a course, and I don't understand how it appears in the degree audit. Can you explain this to me?
If the repeated course has been excluded from your GPA (i.e., it is marked with an "E"xcluded in the repeat column on your transcript), the system will ignore the course completely. If it has not been removed from your records, you should contact the Registrar's Office and have your records updated. If you earned an F in a course, the course will not appear anywhere on the audit. Not all courses that are repeated are excluded, some courses are "repeatable" meaning each time you take this course, each grade is calculated into your GPA. Some examples of a "repeatable" course would be any 299 course number (independent study courses), some 293 or 291 course numbers (coop or work experience courses), any 290 course number (special topics).


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Majors, Dual Majors, Concentrations, and Patterns

I'm a dual major, but the system will only allow me to review one major at a time. How can I check my other major?
Because of the way Owens Community College counts courses toward degree requirements, you must be careful with auditing two majors at the same time. Please refer to the college catalog for additional information about dual majors or adding a second major.

CAPP put several courses in the required support for my Sociology concentration, even courses that I don't intend to use to fulfill this requirement. Why did this happen?
The system is trying to find, for example 12 hours in one discipline, and it will "store" courses in this area until it does. Again, CAPP processes your courses chronologically, based on a "best fit" scenario. Please see an Enrollment Services Representative to discuss the best use for this course. When you apply for graduation or certification, we will review all CAPP degree audits and make necessary adjustments based on the courses you have completed or are currently registered for.

When will degree evaluations be available for new programs just being approved?
After the Records Office has received notification the program has been officially accepted by the Ohio Board of Regents (OBR) and has received the required curriculum, we will update CAPP accordingly.


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Grade Point Averages

How can I find my GPA?
Students can check their GPA by reviewing their academic transcript on Ozone. Additional information on how to calculate your grade point average is available by clicking in the college catalog under academic policies and procedures.


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Resolving Errors or Questions

What if I think my audit is wrong?
Please contact an Enrollment Services Representative immediately! While we have done everything we could to make sure that your audit runs correctly, it would have been impossible for us to predict every possible situation or problem. If this occurs, you should print a copy of your audit and bring it with you for the representative to review.

Whom should I contact if I still have questions?
Again, you should first contact an Enrollment Services representative. If you still have questions after that meeting, contact the Records Office, Administration Hall (Toledo campus) or Records and Registration Office on the Findlay Campus. If you have questions about the information you received on your degree audit, you should print a copy of your audit and bring it with you to the office.


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