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Event Planning Resources

  • Approved Vendor List
    This is a list of Approved Catering Vendors that can be used at events.
  • Budget Proposal Checklist
    This checklist will help to ensure the proper completion of the Budget Proposal Form.
  • Budget Proposal Form
    This form must be completed to obtain funding from the Student Activities Finance Committee.
  • Cash Advance Request
    If an RSO is needing a Cash Advance for an event or fundraiser, this form must be filled out and returned to the Student Activities Office at least 2 weeks in advance.
  • Cash Collection Statement
    Anytime money is collected by an RSO (event, dues, fundraiser, etc.), the money needs to be deposited into the RSO account and the Cash Collection Statement must be turned in with the money to the Student Activities Office.
  • Catering Guidelines
    RSO’s must follow the catering guidelines when providing food at an event.
  • Direct Pay Form
    For any reimbursement needs, a Direct Pay Form must be completed and submitted to the Student Activities Office with receipts.
  • Event Request Form
    In order to request an event or a meeting (which includes the room reservation steps), a request must be made through the Student Activities Office at least 1 week prior to the event. If this event is recurring through the semester, please use the Recurring Event Request Form.
  • Internal Funding Request
    If a non-RSO affiliated with Owens would like to request money from the Student Activities Finance Committee, this form should be used and turned into the Student Activities Office.
  • Liability Release Form
    If any activity is taking place at an event, in which the participants could get injured, a Liability Release Form must be completed for each participant.
  • Promotion and Publicity Checklist and Guidelines
    In order to successfully execute an event, publicity is key. This document is designed to help RSO’s with that process.
  • Purchase Request Form
    If an RSO needs to make a purchase (from Finance Committee Funding or through funding in the RSO account), this form must be completed and returned to the Student Activities Office.
  • Recurring Event Request Form
    If an RSO is hold an event or meeting that will happen multiple times throughout the semester (i.e., meetings every other Tuesday, events each month on Monday, etc.) this form should be used and returned to the Student Activities Office at least one week before the first meeting or event is scheduled.
  • Student Activities Finance Manual
    Registered Student Organizations are able to request funding based on budget proposals. The guidelines and policies regarding this process can be found in this manual.
  • Student Event Planning Checklist
    This resource is designed to help students plan and organized events for their organization, as well as provide them with a timeline for completing necessary tasks.
  • Travel Funding Evaluation Form and Event Funding Evaluation Form
    These forms should be used anytime there was funding utilized from the Student Activities Finance Committee an must be returned to the Student Activities Office within 2 weeks of the completed event or 2 weeks from return of travel.
  • Wood County Health Department Food License
    If an RSO is providing food without the use of a caterer, a Food License must be obtained through the Wood County Health Department.
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